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How Do You Catalogue Your Pictures?

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  • How Do You Catalogue Your Pictures?

    I ask because I have just ordered myself a nice 1TB NAS.

    At the moment my shots are all over the place. Generally i keep everything I shoot, even those I dont submit, not sure if I want to be doing that to be honest.

    I put the photo's I take into Folders. As an Example "EGLL 24-01-09" I then keep the NEF's and the resulting JPG's in that folder.

    How do you do yours?
    Lee "Shaggy" Shand

  • #2
    Same here. I have them in Folders like "DUS XX_XX_XX". I keep one copy on a external HD and a second copy goes on DVD. The DVDs are stored in my office at work, so that it is very unlikely both copies get lost at the same time.
    (New DVDs are burnt every year)


    • #3
      Very much the same as both of you.

      I keep them in location and date identified folders, an example would be...
      LHR_01.01.08. This folder would contain the RAW (NEF) files and the finished jpgs. There may be more than one .jpg of different views of a particular aircraft here.
      I also create a LHR_01.01.09_finished folder which contains the .jpg shots eventually accepted into the database.

      Both folders are transferred to an external hard drive and deleted from the desk top hard drive to maintain available space. I suppose I ought to copy them to a DVD as well to be extra secure.
      Last edited by brianw999; 2009-01-29, 16:07.
      If it 'ain't broken........ Don't try to mend it !


      • #4
        The eidts for here go into "accepted", "rejected" and "not tried" folders. I brun these to CD once they reach a combined size of around 650MB and also keep a back-uü on the external as well as the internal HD.


        • #5
          About the same as Seahawk and Brain. What I do is rename the files that I want to upload with. net ( so I can see them faster in a folder with 400 photos.


          • #6
            I sort photos in folders by aircraft type, variant then operator e.g. Boeing 747 as top-level folder, 747-400 as sub-folder, then British Airways as lower-level subfolder. I keep edited TIFFs and JPEGs separate, though I would probably not do this if I were starting again.

            I keep photos on 2 external hard disk drives - one as primary storage, the other as backup.


            • #7
              First, I keep almost all pictures.
              I have folders like 2008_09_27 Schiphol, or 2009_01_16 Düsseldorf.
              I have these folders on my C:-disk, on G:-disk (2nd hard disk) and on the extrnal hard drive.
              All pictures that made it into the dbase are on one of my laptops, where I save them like: PH-KCI 06 jan 2007.jpg
              These I will have printed so I can put them in an album the oldfasioned way. I will not do this myself but have them printed in a shop or something.


              • #8
                I myself use very much the same way of saving as Hinkelbein.

                First of all, I delete every picture which is not good in quality, by my own standards.Then, from every a/c I save only 1 or 2 foto's taken at the same day, just to save space on my harddisk(s).Out of 500 pics of 1 day spotting there are only 100 left, for example.
                I just save the edited JPEG's and just a very few of the RAW's.
                (I have to admit I almost never shoot RAW; because of saving memoryspace, but that's gonna change with my new 40D, that will arrive soon)
                Those JPEG'sare saved on my harddisk of my laptop and on my stand-alone pc.,dated by airport and date.

                And, very important (for me), every good picture will be printed as well, just to complete my 3000+ photo-album from the last 20 years of spotting.......



                • #9

                  I keep my files on two external drives. One is a 1TB and the other is a smaller 320G. When I upload or change a file on the 320HD its automatically backup the picture on the 1TB.

                  The pictures are filed by make of airplane Airbus, then A320, A319, A340 and so on, same for Boeing and the pictures are numbered KFLL jan29 2009 and a number.


                  • #10
                    I currently keep mine in a string of folders that are organized by Year/Month and Date. I also keep seperate directories as i use a large variety of cameras. My processing changes for diff cameras so keeping them seperate is important for me.

                    I always put the original files into a folder tree set out as listed aboive and have a seperate folder tree for "editing". I always choose the files i will edit and copy them into the editing directory. Each day's shoot is divided into three folders "originals", "editing" and "final images". This means i can store the original negative file, then a converted tiff int he editing at full size so i can then resize for different outputs eg web/print/email/upload and then i store the finalised files for upload or print in the final images folder.

                    I use external drives for storing all my photos and they get backed up about once a month. I have 2 500GB's which are full and stored in two seperate places, currently my two current 500GB working drives are sat on my desk as i've been to lazy to put them back where they belong as i need to do an update. I will buy two 1TB drives soon as my current working drives are nearly full.

                    I know it sounds complicated but it works really well for me and with OS X's amazing spotlight feature i can always find a file within a few minutes.

                    I am soon getting lightroom and will begin to use this as part of my DAM i think.

                    Chris Sharps
                    5D3 | 5D2 | 7D | 1D2 | 10D | 400D | 1V | 3
                    17-40F4L | 24-105F4LIS | 70-200F2.8LIS | 100-400LIS
                    24F1.4L II | 50F1.2L | 85F1.2L II | 15F2.8 Fisheye | 50F1.4 | 100F2.8 Macro
                    1.4x | 550EX x2

                    Fuji X100


                    • #11
                      I keep every photo I take no matter what as long as it has some purpose, if it's an accidental shot of the inside of my lens cap or a blurred photo taken by accident of the wall in my living room I generally delete those. Other than silly oops shots I keep them and I use the Canon EOS Utility to put my photos onto the computer, it organizes all my photos in different folders by year month and day. It helps out a lot helping me keep track of what dates I went to certain places etc. The only beef I have about it is 90% of the time EOS Utility does not work right and I spend a million times reconnecting my camera to the computer and turning it on and off before it will finally detect and let me transfer images. And sometimes in the middle of transfer it will freeze on me. I have a very powerful PC but I think it goes ADD on me or something...

                      An Example of how the sub folders are set up:

                      *All photos from March 11, 2008 are in this folder...


                      • #12
                        For the photofiles themselves. 2 1 TB external harddrives. One in Vienna and one @ my girlfriends home in france. Organized in folders per year and then per them and then per day and airport.
                        So Samedan on the 10th of January would be stored in the directory
                        There i have two subfolders, one for the original raws (named : nef) and one for the ready edited files (named: jpg).
                        The pics themselve have the naming convention: xxx_operator_acft_reg.yyy
                        xxx ist the number of the photo on the day, operator, aircraft and re are self explaining and yyy is either nef or jpg.

                        In addition i keep records of what i have shot in a EXCEL File for each year. I have attached it below.

                        Makes finding a specific pic with a particular view of an acft realy easy.
                        Last edited by oe-vap; 2009-04-16, 08:03.


                        • #13
                          In folders named as: MST 09-09-08 and the pictures in this folder with the regi of the plane. You can find the pictures very fast. like that.
                          Once maintained: CS-TTQ, OO-SFM,SFN,SFO,SFV,SFW,VEK, VES, VEH, VEX, VEN, OO-TCI,J,O,R,P,H,N. F-GYAI, F-HCAO, F-GPEJ, F-GPEK, F-GSTS, F-GSTR, LX-N20199, OO-TNG

                          Have a nice flight!


                          My pictures on


                          • #14
                            I file them: Aviation>Year>Month

                            But I only manage to get to the airport once every six weeks or so, so it makes it quite easy. If I was going every weekend I would have to do it differently


                            • #15
                              just by dates 03_05_2009